5 Tips for using Microsoft 365

Microsoft 365 is used by over a million companies worldwide. In Australia, approximately 150,000 businesses use the office suite software.

After doing several audits of Microsoft 365 accounts, here are some tips to make sure you are using your account safely and efficiently.

1. Enable and enforce two-factor authentication for all users.

This will help prevent unauthorized access to your account.

2. Regular updates to your OS and applications to ensure you have the latest security patches and bug fixes.

Microsoft frequently releases updates to address vulnerabilities, so staying up to date is crucial in safeguarding your data.

3. Be cautious when opening email attachments or clicking on links and always verify the source before taking any action.

Phishing attacks are common and can trick you into revealing sensitive information.

4. Audit and update your access roles regularly.

It is essential that the appropriate people in your organization have only the permissions to do the specific tasks they are required to in the admin centres.

5. Password Protect Sensitive Documents, to prevent unknowns from easily opening and accessing sensitive documents.

You can always password-protect documents using the applications built-in password tools.